A fully customisable double-entry general ledger with a hotel-industry chart of accounts pre-loaded out of the box. Revenue from room sales, F&B, banquets, and other departments is automatically posted to the correct GL codes when folios are settled. Manual journal entries, recurring entries, and inter-department transfers are supported with maker-checker approval workflows.
Pre-configured hotel chart of accounts following USALI (Uniform System of Accounts for the Lodging Industry) structure
Automatic GL posting from folio settlements, POS sales, advance deposits, and city ledger receipts
Manual journal entry creation with narration, reference documents, and multi-line debit/credit rows
Recurring journal entries for fixed monthly charges like rent, insurance, and AMC with auto-post scheduling
Cost centre and department tagging — track revenue and expenses by rooms, F&B, banquets, spa, and admin
Financial year management with opening balance carry-forward and year-end closing wizard
Account-level drill-down from any financial report directly to the underlying journal entries and source documents
Maker-checker workflow — journal entries above a configurable threshold require manager approval before posting
Generate a real-time trial balance at any point during the financial year with a single click. The report pulls balances from every ledger account, validates that debits equal credits, and flags any discrepancies. Comparative trial balances let you compare the current period against the previous month, quarter, or year to spot trends and anomalies.
Real-time trial balance generation for any date or date range within the current financial year
Comparative view — side-by-side current period vs. previous period with variance and percentage change columns
Account group subtotals for assets, liabilities, income, expenses, and equity with expandable hierarchy
Zero-balance account toggle to hide dormant accounts and focus on active ledgers
Drill-down from any trial balance line to the full account ledger with individual journal entries
PDF and Excel export with your property letterhead, GSTIN, and auditor-ready formatting
An auto-generated income statement that follows the USALI departmental format — breaking down revenue and expenses by rooms division, food & beverage, banquets, and other operated departments. Gross operating profit (GOP), EBITDA, and net profit are calculated automatically. Period comparisons and budget-vs-actual tracking give ownership and management clear financial visibility.
USALI departmental P&L with separate revenue and expense sections for rooms, F&B, banquets, and other departments
Automatic revenue recognition from settled folios, POS sales, and banquet invoices — no manual reclassification needed
Gross Operating Profit (GOP) and EBITDA calculation with undistributed operating expenses allocated correctly
Budget-vs-actual comparison columns with variance amounts and percentage deviation highlighting
Monthly, quarterly, and annual period selection with year-over-year comparative view
Percentage-of-revenue analysis — each line item shown as a percentage of total revenue for benchmarking
PDF export formatted for ownership review, bank submission, or auditor requirements
Drill-down from any P&L line item to the underlying ledger transactions for full traceability
A real-time balance sheet that presents your property assets, liabilities, and equity position at any given date. Fixed assets, current assets (including guest debtors and city ledger balances), current liabilities, long-term debt, and retained earnings are all pulled from the general ledger. The balance sheet is always in balance because every transaction in Stayntra uses double-entry posting.
Standard balance sheet format with assets, liabilities, and equity sections following Indian Accounting Standards
Real-time generation for any date — not just month-end — useful for ad-hoc queries from owners or banks
City ledger and guest debtor balances automatically reflected under current assets / trade receivables
Advance deposits from future reservations correctly classified as current liabilities
Fixed asset register integration with depreciation schedules reflected in the balance sheet
Comparative balance sheet — current date vs. previous year-end or any custom date for trend analysis
PDF and Excel export with auditor-friendly formatting and supporting schedules
A dedicated GST compliance hub with six tabs covering every aspect of your hotel GST obligations. Stayntra automatically determines whether to apply CGST+SGST or IGST based on the guest place of supply, handles the ₹7,500 tariff threshold for rate-based slab changes, and generates return-ready data for GSTR-1, GSTR-3B, and GSTR-9. No more manual spreadsheets or reconciliation headaches at filing time.
Automatic place-of-supply determination using guest state code — CGST+SGST for intra-state, IGST for inter-state
Rate-slab engine that applies 12% GST for tariffs up to ₹7,500 and 18% for tariffs above ₹7,500 per night
GSTR-1 sales register with B2B (invoice-wise with buyer GSTIN) and B2C (state-wise summary) sections pre-filled
GSTR-3B summary computation with tax liability, ITC claims, and net payable calculation
Input Tax Credit (ITC) tracking for vendor invoices with GSTR-2B reconciliation against purchase register
HSN/SAC code mapping — 9963 for accommodation, 9963 for restaurant, with automatic invoice tagging
E-invoice generation via NIC portal integration for B2B invoices above the applicable threshold
Annual return (GSTR-9) data preparation with turnover reconciliation and tax-rate-wise breakdowns
Track every rupee owed to your property across city ledger accounts, corporate clients, travel agents, OTA receivables, and event organisers. The AR module provides ageing analysis, automated payment reminders, and receipt allocation so your finance team can chase outstanding balances efficiently and keep DSO (Days Sales Outstanding) under control.
City ledger management with separate sub-ledgers for corporates, travel agents, OTAs, and government accounts
Ageing analysis buckets — current, 30 days, 60 days, 90 days, and 120+ days with drill-down to individual invoices
Receipt entry with allocation against specific outstanding invoices — partial and multi-invoice receipts supported
TDS (Tax Deducted at Source) tracking on corporate receipts with certificate reference and amount adjustment
Automated payment reminder emails at configurable ageing thresholds with escalation to management
Credit limit enforcement — block new city ledger postings when an account exceeds its approved credit limit
Statement of account generation per debtor with running balance, printable as PDF or emailable directly
Bad debt write-off workflow with approval chain and correct GL posting to provisions/write-off accounts
Manage vendor invoices, purchase orders, and payment processing for all hotel departments. From kitchen supplies and housekeeping chemicals to maintenance contractors and AMC payments, the AP module ensures timely payments, captures GST input credits, and prevents duplicate payments. Three-way matching between purchase order, goods receipt, and vendor invoice protects against billing discrepancies.
Vendor master with GSTIN, PAN, bank details, payment terms, and rating — linked to purchase orders and invoices
Purchase invoice entry with line-item GST capture (CGST+SGST or IGST) flowing into ITC register
Three-way matching — system validates vendor invoice against approved PO and goods receipt before payment approval
Payment scheduling with due-date tracking and early-payment discount capture for eligible vendors
Payment processing via cheque, NEFT/RTGS, or UPI with bank reference number and confirmation tracking
TDS deduction and remittance tracking — automatic TDS calculation on applicable vendor categories (194C, 194J, etc.)
AP ageing report with outstanding amounts by vendor and payment urgency classification
Recurring payables for rent, electricity, water, and annual maintenance contracts with auto-invoice generation
A centralised view of all bank accounts and cash registers associated with your property. The module supports bank reconciliation, petty cash management, and inter-account transfers. Every front desk collection, POS payment, and vendor disbursement is reflected here, giving your finance team a single source of truth for cash flow.
Multi-bank account management — current accounts, savings accounts, credit card settlement accounts, and FD accounts
Bank reconciliation tool with imported bank statement matching against Stayntra transactions (auto and manual match)
Petty cash register with imprest management, expense voucher approval, and periodic replenishment tracking
Daily cash position report showing opening balance, collections, disbursements, and closing balance per account
Inter-bank and bank-to-cash transfer entries with proper contra-entry GL posting
UPI and payment gateway settlement reconciliation — match Razorpay/PayU settlements against expected collections
Post-dated cheque (PDC) register with maturity alerts and deposit scheduling
Cash flow forecast based on upcoming AR receipts, AP payments, and recurring obligations
